Stop typing invoices into your accounting system.
Reads PDFs and emails. Extracts supplier, amount, date, line items. Pushes it to Xero, QuickBooks, or your CRM.
Pricing
* All prices are EUR, ex-VAT.
Fit Check: €500
Deducted from build.
Step 2: Choose your pathManaged — €1,000/month
Build: €2,000 − €500 Fit Check credit = €1,500
We host it, run it, fix it. Includes accuracy tracking, retraining, integration maintenance. Month-to-month.
Unmanaged — from €1,500 build only
- Self-deploy: €1,500
- We deploy to your server: €1,900
- Runs on our infrastructure: €1,500 + €100/month
A bookkeeper processing 200 invoices a month saves 15–20 hours of manual data entry. At €25/hour, that's €5,000 a year back in the business.
Who this is for
Our AI Document Processor isn't for everyone. It is specifically designed to deliver immense value for:
- Accountants processing 100+ invoices a month
- Bookkeepers with high-volume data entry
- Solicitors processing contracts and case files
- Insurance brokers handling policy documents
- Any business where someone types data from PDFs into another system
What's included
Build & Deployment
We handle the entire setup. We connect APIs, configure the AI model, secure your data, and push the system live.
Training & Documentation
You're not left in the dark. We provide video walkthroughs and a dedicated 1-on-1 training session for your team.
Ongoing Support & Updates
On our Managed tier, we proactively update your system as AI models improve. If something breaks, we fix it—fast.
Security & Monitoring
We monitor the system 24/7 on our secure Irish EU servers, ensuring uptime, strict data privacy, and compliance.
Ready to streamline your business?
Book a free 30-minute callHow it works
1. The Fit Check
We start with a detailed €500 technical audit. We review your current systems, data, and workflows to guarantee the AI can actually do the job. If you proceed, this is deducted from the build price.
2. System Build
Our engineers build the solution securely. We connect the plumbing, train the models, and implement strict guardrails.
3. Shadow Mode Pilot
We deploy the AI internally first. You can see what it *would* do and adjust its behavior before it ever interacts with a real customer or live database.
4. Go Live & Managed Service
We push the system live. Under our Managed plan, we constantly monitor performance, fix bugs, and upgrade the underlying AI models month-to-month.
Common questions
What formats can it read?
It handles PDFs, scanned images, JPEGs, and even photos taken on a mobile phone.
Does it integrate with Xero or QuickBooks?
Yes, we build direct API connections to push the extracted data into your accounting software.
What if a document is blurry?
The AI is highly resilient, but if confidence is low, it flags the document for human review.
Do we have to train it on every new supplier layout?
No, it uses intelligent zero-shot extraction. It understands what an 'Invoice Date' is, regardless of where it is on the page.
How accurate is it?
Typically 95-99% accurate, significantly reducing human error associated with manual data entry.
Can it process multi-page documents?
Yes, it can extract line items and complex tables that span across multiple pages.
Is the data secure?
Yes, it is processed securely on Irish EU infrastructure and never used to train public models.
How much time does it actually save?
Most clients report a 70-80% reduction in manual data entry time.
Pricing in detail
We believe in absolute transparency. Your journey starts with a €500 Fit Check. If we determine AI is a good fit and you proceed within 30 days, that €500 is entirely deducted from your build cost. All prices are EUR, ex-VAT.
| Deployment Path | Initial Build | Ongoing Cost | What it means |
|---|---|---|---|
| Managed Service (Recommended) | From €1500 (post-deduction) | From €150/mo | We host it, fix it, and update it. Ultimate peace of mind. |
| Self-Deploy | From €1500 | None | We hand over the code and docs. You run it. |
| We Deploy to Your Server | From €1800 | None | We set it up on your AWS/Azure instance. No ongoing support. |
| Our Infrastructure (Unmanaged) | From €1500 | From €75/mo | Hosted by us, but you handle maintenance and updates. |
Note: The Grow Digital Voucher may cover 50% of eligible software integration costs for Irish SMEs. We can help you handle the paperwork.
Why TrenchMonkeyz
Local & Accessible
Based in the Northeast of Ireland, we're real people you can actually call. We don't hide behind tickets or overseas call centers.
Honest Advice
We don't build tech for the sake of it. If an AI solution won't actually save you money or generate revenue, we'll tell you straight away.
Month-to-Month Contracts
No vendor lock-in. If you choose our Managed Service, you can cancel anytime. We believe in earning your business every single month.
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Not sure if this is right for you?
Book a free 30-minute call. We'll tell you honestly.
Book a free 30-minute call